Workflow

How to Use Folders to Organize Your QR Codes

Give every QR code a home with color-coded, nested folders. Perfect for agencies managing multiple clients, restaurants with many locations, or any team that needs instant clarity.

Unlimited
Folders per account
Nested
Parent / child support
Live counts
Updated automatically

Why Folders Matter

Folders keep every QR code campaign aligned with the way your team actually works. They show up everywhere—sidebar shortcuts, move dialogs, and the dedicated Folders page—so you always know what belongs where.

Color-coded at a glance

Colors travel with the folder—sidebar links, move modals, and QR tables reuse the same chip so teams build muscle memory.

Unlimited nesting

Need Clients → Campaigns → Channels? Add a parent folder during creation for as many levels as you need.

Safe clean-up

Deleting a folder simply moves its QR codes back to “No Folder” and lifts children to the root, so nothing stops scanning.

Folders page

  • VIP Customers · 18 QR codes
  • Menus → Summer Specials · 6 QR codes
  • Events · 12 QR codes

Move to Folder modal

Pick any folder or “No Folder” without leaving the QR list. It’s the fastest way to keep things organized.

Step-by-Step: Build Your Folder System

Follow these four moves to go from a messy list to a tidy workspace.

1

Open the Folders workspace

From the dashboard sidebar choose QR Codes → Folders. You’ll land on a dedicated page with a “Create a Folder” form plus a live tree of everything that already exists.

Need a shortcut? The sidebar’s Folders widget lets you create folders inline without leaving the current page—click the “+” icon, name it, pick a color, and it syncs everywhere instantly.

2

Create a folder with color and (optional) parent

Fill out the form with a clear name (e.g., “Client • Launch 2025”). Choose a color chip—the same color shows up in the sidebar list, on folder badges, and inside move dialogs so teams recognize it instantly.

Want hierarchy? Select a parent folder from the dropdown. Any folder can become a parent, and you can rearrange later by editing the folder and choosing a different parent.

3

Review and refine your tree

The tree automatically sorts folders alphabetically at each level, so adopt prefixes like “01 - Awareness” if you need manual ordering. Inline edit buttons on each folder let you rename or recolor without refreshing.

Tip: keep 2–3 levels max. Use top level for clients or brands, level two for campaigns, and optional level three for channels or regions.
4

Move QR codes into place

In the QR list, open the three-dot menu for any code and click Move to Folder. The modal loads every folder (plus a “No Folder” option) via AJAX so you can reassign in seconds.

On the QR detail page you’ll find the same action inside the top-right menu. After you confirm, the page flashes a success toast and reloads so the new folder badge is visible immediately.

Need to find everything already inside a folder? Click the folder name in the sidebar; it opens /qr?folder=FOLDER_ID with that filter applied.

Folder Playbook

Use these proven structures to keep large QR libraries sane.

Campaigns & Channels

  • Top level: brand or client
  • Mid level: campaign (“Spring Launch”)
  • Nested: channel (“Out of Home”, “Email”)
  • Use bold colors for priority launches

Locations & Teams

  • Create a folder per region, then city
  • Drop menu, signage, or staffing QR codes inside
  • Share direct links (`/qr?folder=`) with local managers
  • Archive retired locations by moving folders to “Archived” parent

Lifecycle & Ownership

  • Use prefixes like “00 - Draft”, “10 - Live”, “90 - Sunset”
  • Assign different colors per lifecycle to reinforce status
  • Encourage teams to move QR codes forward as campaigns mature

Move & Audit Existing QR Codes

The “Move to Folder” modal appears in both the QR list and detail pages. It loads folders via /folders so you always see the latest names, colors, and QR counts.

  • • List view: click the three-dot menu → Move to Folder. The modal remembers your selection until you close it, so you can rehome several QR codes quickly.
  • • Detail view: use the action menu in the hero. After saving, the page reloads automatically so analytics, badges, and breadcrumbs match.
  • • Remove a folder: choose No Folder at the top of the modal to reset a QR code back to the root.
  • • Filter by folder: the sidebar folder list links to /qr?folder=..., which applies a server-side filter for fast auditing.

Safety Nets & Automation Hooks

  • Deletion is reversible Deleting a folder does not delete QR codes. We automatically move every code back to the root and detach child folders so nothing breaks.
  • Account-scoped security All folder requests run through the current account context. Team members only ever see folders for the account they’re switched into.
  • JSON endpoint ready for automation Need to power custom tooling? Hit /folders with Accept: application/json to fetch the same dataset the UI uses (including qr_codes_count).
  • Color & name edits propagate Edit a folder once and the change is visible in the sidebar, move modal, and folder tree instantly—no manual sync required.

Powerful Analytics & Tracking

Every scan is tracked with comprehensive analytics so you can measure your success

Real-Time Data

See scan activity as it happens with live dashboards and instant notifications

Location Insights

Understand where your QR codes are being scanned with detailed geographic data

Device Information

Track what devices and browsers your audience uses to optimize your content

Advanced Analytics Features

  • Track scan times, dates, and patterns
  • Export data for deeper analysis
  • Monitor conversion rates and user engagement
100%
Trackable

Why Use Scan QR Labs?

The most powerful and easy-to-use QR code platform for professionals

Easy to Create

Create professional QR codes in minutes with our intuitive interface—no technical skills required

Dynamic & Updateable

Change your content anytime without reprinting—your QR code stays the same

Fully Customizable

Brand your QR codes with custom colors, logos, and designs that match your style

Reliable & Secure

Enterprise-grade infrastructure ensures your QR codes work 24/7 with 99.9% uptime

Print Ready

Download high-resolution QR codes in multiple formats perfect for any print or digital use

Unlimited Scans

No limits on how many times your QR codes can be scanned—perfect for campaigns of any size

Frequently Asked Questions

Common questions about Folders & organization

What happens if I delete a folder?
QR codes are never deleted. We automatically move them back to “No Folder” and lift any child folders to the root so nothing loses track of its scans.
Can I nest folders multiple levels deep?
Yes. Every folder accepts an optional parent, so you can build multi-level structures (client → campaign → channel). The tree stays tidy because we sort folders alphabetically at each level.
How do I filter QR codes by folder?
Click any folder in the sidebar Folders widget or append ?folder={id} to /qr. The list view will only show codes inside that folder, making audits quick.
Do all teammates share the same folders?
Yes. Folders are scoped to the active account. Anyone with access to that account sees the same tree, colors, and counts, which keeps collaboration consistent.
Can I remove a folder assignment without deleting the folder?
Open the Move to Folder modal and choose “No Folder.” The QR code drops back to the root while the folder (and any other QR codes inside it) stay untouched.

Still have questions?

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